Nannies Who Care Privacy Policy

Effective Date: 4/15/2025

Nannies Who Care, Inc. is committed to safeguarding the privacy, confidentiality, and security of our clients and candidates. We understand that our clients expect and deserve the highest level of discretion and protection when it comes to their personal and household information.

This Privacy Policy outlines how we collect, use, protect, and disclose personal information through our services, including our website, communications, and interactions with clients, candidates, and other third parties.
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1. Information We Collect

We may collect the following categories of information:

From Clients:

  • Full names and contact details
  • Family composition and ages of children
  • Residential and work addresses
  • Employment and lifestyle details (e.g., schedules, household needs)
  • Security preferences and household protocols
  • Payment and billing information

We will never collect information that is not essential to the placement process without your express consent.

From Nanny Candidates:

  • Full names, contact details, and resumes
  • Employment history and references
  • Government-issued identification
  • Background check reports (criminal, driving, etc.)
  • Certifications and training records
  • Interview notes and performance assessments

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2. How We Use the Information

We use the collected information to:

  • Match clients with suitable and vetted nannies
  • Facilitate interviews and placements
  • Conduct necessary background checks
  • Process payments and maintain accurate records
  • Provide customer service and ongoing support
  • Ensure the safety and suitability of placements
  • Comply with legal and regulatory obligations

We do not share, sell or rent your information to third parties for any reason outside the scope of providing your requested services.
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3. Confidentiality and Data Security

We implement strict security measures to protect your information:

  • Secure storage with encrypted databases and restricted access
  • Confidentiality-trained staff
  • Limited access to sensitive client or household details
  • NDAs signed by all candidates and employees before disclosure of any client information
  • Nannies are prohibited from discussing client identities, homes, or any details outside of our agency or the immediate care environment
  • Any reference to your family in marketing or testimonials will be anonymized and used only with prior written approval

We never sell, rent, or trade personal information to third parties.
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4. Disclosure of Information

We only share personal information under the following circumstances:

  • With your explicit consent
  • With nanny candidates during the matching process (on a need-to-know basis only and with your approval)
  • With background check providers (under strict privacy agreements)
  • When required by law or legal process

All disclosures are governed by strict confidentiality standards and privacy protocols.
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5. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. You may request the deletion of your information at any time, subject to any legal obligations we must comply with.

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6. Your Rights and Choices

You have the right to:

  • Access the personal information we hold about you
  • Request corrections or updates to your information
  • Request deletion of your personal data
  • Withdraw consent where applicable

Please contact us at 727-784-8868 or email us at debbie@nannieswhocare.com to exercise these rights.
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7. Privacy for Children

We do not knowingly collect information from children under the age of 18 without verified parental consent. Any child-related information we collect is provided voluntarily by parents or legal guardians solely for placement purposes.
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8. International Clients

If you are located outside the USA, your information may be transferred to and processed in our jurisdiction. By using our services, you consent to this transfer, subject to applicable privacy laws.
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9. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on our website with a revised “Effective Date.”
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10. Contact Us

For any questions, concerns, or requests related to this Privacy Policy or our privacy practices, please contact:

Nannies Who Care, Inc. 2934 Landing Way, Palm Harbor, FL 34684
debbie@nannieswhocare.com

727-784-8868

Final Note

At Nannies Who Care, we’re not just placing caregivers — we’re protecting families, reputations, and legacies. Your privacy is our priority.